How to add an email signature in Gmail
Gmail accepts formatted signatures pasted straight into its settings. Copy your Sendoff signature, paste it into the Signature box and it appears on every new email and reply.
Make a signature for GmailFree. No sign-up to try.
GmailWeb browserAbout 30 secondsUses “Copy signature”
- 1
Copy your signature
Press “Copy signature” in Sendoff. It copies formatted, ready to paste.
- 2
Open Gmail settings
In Gmail, click the gear icon, then “See all settings”.
- 3
Find the Signature section
Stay on the General tab and scroll down to “Signature”. Click “Create new” and give it a name.
- 4
Paste
Click inside the signature box and paste (Ctrl+V or Cmd+V).
- 5
Set the defaults
Under “Signature defaults”, choose it for new emails and replies.
- 6
Save
Scroll to the bottom of the page and click “Save Changes”.
If images do not show, make sure “Always display external images” is on in the same General tab.
After you paste it into Gmail
Example with fictional details
Good to know
- Gmail limits signatures to 10,000 characters of HTML. Sendoff shows a live counter so you never hit the error.
- Images are served through Google’s image proxy. Use hosted images (Sendoff hosts them for you); pasted or base64 images are stripped.
- The Gmail mobile apps use their own plain-text signature. Clear it so your web signature is used.
Copy, paste, done
Build your signature in the free editor, then follow the steps above.