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Email signature management for teams

Email signature management means one admin controls every employee’s signature from a central template. Sendoff writes signatures into each person’s Gmail settings through the Gmail API on Google Workspace, and adds them through an Outlook add-in on Microsoft 365. Mail never routes through Sendoff.
Start 7-day team trialNo card needed. From $2 per person per month.
Team planDirectory
  • DeployGoogle · Microsoft
  • Directory syncHourly
  • Locked templatesBy department
  • CSV importBulk create
  • Signature bannersScheduled
  • AnalyticsPer person
  • AgenciesWhite label

Deploy without asking anyone to paste

Connect Google Workspace and Sendoff writes each person’s signature into Gmail, aliases included. On Microsoft 365, an Outlook add-in deployed by your admin inserts it as people write.

  • One click re-renders and redeploys everyone
  • Per-person status with automatic retries
  • No transport rules: mail never passes through Sendoff
Google WorkspaceMicrosoft 365
DeploymentStatus
  • Maya OkaforGmail · Deployed
  • Daniel ReyesGmail and 2 aliases · Deployed
  • Priya NairOutlook add-in · Active
  • Tom BeckerGmail · Retrying
  • Lina HaddadOutlook add-in · Active
Example with fictional details

Locked where it matters, open where it helps

Admins own the design, the logo and the disclaimer. Members edit only the fields you allow, such as their title, phone number or booking link, from a simple self-service page.

  • Departments with their own template and contact lines
  • Assignment rules: workspace, department, then person
  • Legal disclaimers forced per department, in English or Arabic

Example with fictional details

المبيعات
Delivery
المالية
Strategy

Your directory keeps signatures current

Names, titles, departments, phone numbers and photos come from Google Directory or Entra ID. New hires get a signature on their first day; leavers are archived.

  • Hourly sync plus a manual “Sync now”
  • Changes in the directory flow into the next deployment
  • Aliases for shared and secondary addresses

Set up a whole company in minutes

No directory to connect? Import a CSV with name, email, title, department and phone, and Sendoff creates every signature at once.

  • Bulk create and bulk update
  • Invite members by email
  • Activity log of who changed what

Signature banners and click analytics

Add a banner for an event, an office move or hiring, for set dates and chosen departments. Track clicks per link, person and banner, and export to CSV.

Signature banners
  • Start and end dates, rotation by weight
  • Impression estimates and CTR

For agencies managing many brands

5 client workspaces on the Agency plan, each with its own templates and members, and a member portal under your own brand.

  • Switch between clients from the top bar
  • Delegate access to client admins
  • White-label logo and colours on the member portal

Priced per person, with volume discounts

$2 per person per month billed yearly, minimum 5 people. $1.60 from 30 people and $1.44 from 70.

See full pricing

Try the team plan free

Seven days with every team feature. No card, no automatic charge.

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