Doctor email signature: examples for clinics
Patients and referring colleagues need to know your specialty, where you practise and how to book. They also need to know email is not the place for urgent medical questions.
Example with fictional details
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What to include
- Name with your professional title
- Specialty or department
- Clinic or hospital name and address
- The appointments line rather than a personal number
- A note that email is not for emergencies
- A short privacy notice for patient information
Tips that make a difference
- Point urgent cases elsewhere
- Add a line telling patients to call emergency services or the clinic for anything urgent.
- Protect patient data
- A privacy notice does not make email secure. Follow your organisation’s rules on what can be sent by email at all.
- Use the clinic’s number
- Route patients through reception so messages are logged and handled when you are away.
Make yours now
Pick a template, type your details and paste it into Gmail or Outlook. Free, no account needed.